By-laws

CEAT Student GovernmentBy-lawsRatified 2026

Ratified June 13, 2026

CEATSG By-laws, A.Y. 2025–2026

BL-2526-001

The revised By-laws of the College of Engineering, Architecture, and Technology Student Government, ratified by the College Legislative Council on June 13, 2026, superseding the 2023 and 2025 editions.

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II. Vice-Governor

• The Vice Governor is the second-highest position in the College Student Government which shall assist the Governor at all costs.
• The Vice Governor shall be the Presiding Officer of the College Legislative Council.
• To officially represent the Council in the performance of its official business's functions.
• Acts as the immediate successor of the Office of the Governor in the event of the Governor's removal, resignation, or disqualification.
• Steps in as Acting Governor during any temporary vacancies in the executive office to ensure seamless organizational leadership.

I. Chief of Staff

• Acts as an intermediary between the organization and other recognized organizations and councils both within and outside the university.
• Facilitates communication and collaboration among different entities to achieve common goals and objectives.
• Represents the organization in various meetings and events.
• In charge of the CEATSG Lending System.
• Possesses the data base of the CEATSG Members, Program Councils, Representatives, and other data needed.
• Administers the minutes of the meeting of the Executive Board meetings, and Officer meetings.

II. Director of Treasury

• Oversees financial management, including budget planning, revenue review, and expense tracking.
• Ensures proper allocation and utilization of funds for the organization's projects, activities, and initiatives.
• Serve as the sole custodian of cash and finances for the student government.

III. Director of Audit

• Works closely with the Director of Treasury to maintain accurate financial records.
• Conducts regular audits to ensure transparency, accountability, and compliance with financial policies, regulations, and inventory.
• Provides financial reports and recommendations for improvements.

IV. Director of Business Affairs

• Manages internal and external business matters related to the organization's projects and events.
• Develops and maintains partnerships with external entities to support the organization's initiatives.
• Facilitates sponsorships, fundraising, and revenue-generating activities.
• Holds exclusive responsibility for the procurement of food and catering services for all CEATSG events and activities.
• Drafts and prepares all Memorandum of Agreement (MOA) for official CEATSG transactions and partnerships.
• a. Deputy Director of Business Affairs
  • Assists the Director of Business Affairs in managing internal and external business matters related to the organization's projects and events.
  • Help in developing and maintaining partnerships with external entities to support the organization's initiatives.
  • Step in as the point person in the absence of the Director of Business Affairs, representing the committee when needed.

V. Director of Public Relations

• Is responsible for managing and enhancing the organization's public image, communication strategies, outreach efforts, and reputation of CEATSG.
• Oversees the organization's social media platforms, creating engaging content, and maintaining consistent branding.
• Responds to inquiries, feedback, and concerns from the public, ensuring timely and professional communication.
• Works closely with the Chief of Staff to handle external communications and represent CEATSG in official events and engagements.
• Develops and executes public relations strategies to promote CEATSG's projects, activities, and initiatives to the wider university community and beyond.
• Manages and maintains the official CEATSG broadcast channels for organizational announcements and updates.
• a. Deputy Director of Public Relations
  • Assists the Director of Public Relations in managing and enhancing the organization's public image, communication strategies, outreach efforts, and reputation of CEATSG.
  • Draft and/or publish announcements, newsletters, publications, etc. under the guidance and approval of the Director.
  • Coordinate with fellow organization and/or committee members to gather content and updates for public use.
  • Step in as the point person in the absence of the Director of Public Relations, representing the committee when needed.

VI. Director of Academics

• Responsible for promoting and enhancing the academic experience of all students in the College of Engineering, Architecture, and Technology.
• Oversees the Scholarship program of CEATSG, ensuring its effective implementation and accessibility to eligible students.
• Leads the organization of academic events, such as seminars, workshops, and educational forums, to enhance students' learning experiences and academic growth.
• a. Deputy Director of Academics
  • Assist the Director in overseeing the CEATSG Scholarship program, ensuring it remains accessible and effectively implemented for eligible students.
  • Assists in the planning, logistical coordination, and execution of departmental academic events, including seminars, workshops, and educational forums.
  • Serve as the designated point person for the academic committee in the absence of the Director, representing the department's interests in official meetings.

VII. Director of Outreach and Initiatives

• Collaborates with the Lasallian Community Development Center (LCDC) to plan and execute outreach activities, programs, and initiatives.
• Engages the organization with relevant social causes and community projects.
• Develops strategies to enhance the impact and reach of outreach efforts.
• Organizes social initiatives that serve as the organization's contribution to the community.
• Spearheads all spiritual initiatives and activities in the organization.
• a. Deputy Director of Outreach and Initiatives
  • Assists the Director of Outreach and Initiatives in collaboration with the Lasallian Community Development Center (LCDC) to plan and execute outreach activities, programs, and initiatives.
  • Help organize and supervise events that engage the organization with relevant social causes and community projects.
  • Step in as the point person in the absence of the Director of Outreach and Initiatives, representing the committee when needed.

VIII. Director of Sports and Recreation

• Takes charge of fostering the overall wellness of the CEAT community, promoting a healthy and active lifestyle among students.
• Creates a supportive and inclusive environment that encourages students of all skill levels to participate in sports and recreation activities.
• Caters to the needs of CEAT Department representatives, providing support and resources for their involvement in intercollegiate competitions.
• Emphasizes the importance of sportsmanship, teamwork, and fair play among students, fostering a positive and inclusive environment for all participants.
• Serves as a logistic support for the student government.
• a. Deputy Director of Sports and Recreation
  • Assists the Director of Sports and Recreation in fostering the overall wellness of the CEAT community, promoting a healthy and active lifestyle among students.
  • Help organize and supervise events that promote physical health, team spirit, and student engagement.
  • Step in as the point person in the absence of the Director of Sports and Recreation, representing the committee when needed.

IX. Director of Creatives

• Plans and oversees the creation of publications and promotional materials for the organization.
• Collaborates with the creative committee to design visually appealing and engaging content.
• Ensures consistent branding and messaging across all communication platforms.
• Manages the design, production, and distribution of all official CEATSG marketing collaterals.
• Oversees the media coverage and event documentation for all CEATSG events and activities.
• a. Deputy Director of Creatives
  • Assists the Director of Creatives in planning and overseeing the creation of publications and promotional materials for the organization.
  • Help maintain branding guidelines and ensure visual consistency across all materials.
  • Provide creative input and design support during brainstorming and content planning sessions.
  • Step in as the point person in the absence of the Director of Creatives, representing the committee when needed.
• b. Deputy Director of Media and Productions
  • Operates within the Office of the Creatives to lead the production of high-quality video materials, event teasers, and official coverage for all CEATSG activities.
  • Collaborate with the Director of Creatives to ensure all multimedia content aligns with the established branding guidelines and visual identity of the college.
  • Handles all video collaterals of the CEATSG.
  • Collaborates closely with the Deputy Director of Technical to execute audio-visual and production logistics for all organizational events.
• c. Deputy Director of Technical
  • Operates within the Office of the Creatives to provide the technical foundation for the creation of publications and promotional materials, ensuring all design software and hardware are operational for the creative committee.
  • Maintain the organization's digital archives, ensuring the security and accessibility of all branding assets, raw media files, and creative templates.
  • Manage the technical logistics for live-streaming, digital presentations, and audio-visual setups during college-wide events and seminars.
  • Collaborates closely with the Deputy Director of Media and Production to execute audio-visual and production logistics for all organizational events.
  • Shares responsibility for the creation, technical editing, and processing of CEATSG video collaterals.

X. Director of Student Policy and Affairs

• Handles comprehensive research regarding the proper management and resolution of student affairs and policy implementation.
• Works closely with the College Legislative Council (CLC) to address and facilitate matters concerning student policy and collegiate affairs.
• Acts as the primary officer responsible for handling student-related affairs that require mediation or policy-based intervention, ensuring all actions conform to the Bill of Rights.

I. College Legislative Councilor

• Spearheads the formulation and passing of ordinances related to the duties, services, and general welfare of the students and the organization.
• Advocates for the interests and concerns of the student body during legislative sessions.
• Engages in constructive debates and discussions to propose effective and relevant ordinances.
• Approve the annual and supplemental budgets of the College Student Government and monitor their proper use.
• Confirm or reject appointments made by the Governor, where required.
• Conduct inquiries, investigations, and hearings in aid of legislation.
• Revise and ratify core legislative documents of the Student Government, including but not limited to the CEATSG Bylaws, House Rules, and the Rules of the College Legislative Council.
• The College Legislative Council may override the veto of the Governor by a two-thirds (⅔) vote of all its members.
• In case both the Offices of Governor and Vice Governor are permanently vacant, choose among themselves who shall be Acting Governor and Acting Vice Governor until such vacancies are filled by election by virtue of Writs of Election issued by the College Legislative Council.

a. Council Officers

• The College Legislative Council shall have a Chairperson and a Secretariat. They will be decided upon a majority vote by the CLC on whom among them will assume the two positions. The Chairperson shall assist the Vice Governor in legislative matters and shall preside over meetings in their absence or upon their request.
• The Chairperson shall also lead the legislative agenda and represent the Council in all official functions.
• The Secretariat shall be responsible for documentation, correspondence, and administrative support. Together, they shall monitor, oversee, and ensure the efficient and effective functioning of the Council in the performance of its legislative duties.

i. CLC Chairperson

• Shall lead the legislative agenda and represent the CLC in all official functions.
• Preside over the council floor if the Vice-Governor is not present or able to.
• To maintain order and floor of the Council Floor, and enforce whatever rules are in place.
• To monitor and see to it that the ordinances of the Council are complied with.

ii. CLC Secretariat

• Shall be the head of the Communications.
• They shall ensure the completion of all ordinances, memoranda, and such other measures or legislative documents which shall have originated from the Council.
• Shall be responsible for documentation, correspondence, and administrative support.

Section 8.2.2 — Officers shall contribute constructively to the development and execution of CEATSG initiatives, projects, and programs, actively supporting the organization's objectives. Proactive involvement and the willingness to take initiative are encouraged.

Section 8.3.1 — Officers shall maintain strict confidentiality regarding all internal discussions, confidential matters, and sensitive information related to CEATSG, especially during formal meetings recorded online and offline through Minutes of the Meeting. Breaching confidentiality may result in appropriate disciplinary action according to Section 10.2.1.3 of the CEATSG By-laws. The preservation of confidentiality in both virtual and physical settings is crucial to protect the integrity and trust within the organization.

Section 8.3.2 — Members shall exercise due diligence in protecting the privacy and security of data, documents, and online resources, especially those published by the CEATSG (such as Executive Orders, Resolutions, Ordinances, Directorate Orders, etc.) unless already intended for public dissemination by the organization. Compliance with data protection policies and regulations established by De La Salle University - Dasmariñas is essential to ensure the integrity and confidentiality of sensitive information.

Section 8.4.1 — CEATSG Officers shall utilize organizational material and digital resources, including financial, material, and human resources, judiciously and exclusively for official purposes only. All resource usage shall be documented and reviewed periodically.

Section 8.4.2 — Responsible financial management, adherence to approved budgets, and proper documentation of expenses are essential responsibilities of Officers. The Director of Treasury and Director of Audit shall oversee and report on financial transactions regularly.

Section 8.4.3 — Any use of organizational resources for personal gain, unauthorized activities, or activities conflicting with the organization's mission and vision is strictly prohibited and may lead to disciplinary action necessary stated in Article X within the CEATSG By-laws which can be minor or major offenses depending on the gravity.

Section 8.4.4 — CEATSG Officers shall perform a monthly cleaning and maintenance routine within the CEATSG Office to uphold standards of cleanliness, orderliness, and safety in the workplace. This initiative shall be organized by the Chief of Staff and participated in by all Officers unless exempted for valid reason.

Section 8.5.1 — When representing CEATSG in public settings, Officers shall maintain decorum, professionalism, and respect for others. Actions that may damage the reputation of CEATSG or the university shall be punishable according to the set procedures as stated in Article X of the CEATSG By-laws.

Section 8.5.2 — Officers are prohibited from sharing materials or engaging in activities that could potentially ruin the reputation of CEATSG, including publishing or making statements. Public representations, whether online or offline, shall align with the organization's Mission and Vision, ensuring that the conduct of Officers reflects positively on the organization and its members all the time.

Section 8.5.3 — However, Officers are guaranteed their privacy for their Private Social Media Accounts to publish materials and statements according to their preference except in cases of information, publication, and statements that are slanderous, libelous, or derogatory in nature.

Section 8.6.1 — Officers shall cultivate a collaborative and inclusive working environment, valuing a diverse range of perspectives and encouraging teamwork. Respectful communication and active support of fellow Officers must be observed all the time.

Section 8.6.2 — All Officers shall coordinate and collaborate in the performance of their duties to achieve the collective objectives of the CEATSG. As referenced in Article VI, Officers are not only expected to fulfill their respective roles, but also to pursue personal and professional development. This emphasis on shared goals and individual growth fosters effective leadership, camaraderie, and mutual support essential to good governance.

Section 8.7.1 — All Officers must familiarize themselves with and adhere to the DLSU-D Student Handbook, the USG Constitution, and its CEATSG By-laws, including those outlined by the Student Development and Activities Office (SDAO) and the Office of Student Services (OSS), as well as the regulations of De La Salle University - Dasmariñas. Ignorance of these policies shall not exempt Officers from compliance.

Section 8.7.2 — Violations of university policies or the CEATSG By-laws may result in appropriate disciplinary actions, depending on the severity and impact of the violation. The College Legislative Councils shall ensure due process in such cases.

Section 8.8.1 — In carrying out their duties, Officers shall uphold the principles and values set forth in the Mission-Vision statement of the organization. They shall exercise sound judgment and ethical decision-making, prioritizing the collective interests and welfare of the CEAT Community. Decisions shall be made in good faith and without personal bias.

Section 8.8.2 — Decisions shall be made transparently, considering the collective benefits and aligning with the organization's mission and vision.

Section 8.9.1 — Officers shall seek to resolve conflicts and disagreements in a constructive and friendly manner, fostering a cooperative working environment. Respectful communication shall be maintained during conflict resolution.

Section 8.9.2 — In the case that internal problems cannot be resolved, involving the Advisor for conflict resolution is encouraged. The Governor and Vice Governor, along with the Advisor, shall be approached for mediation or assistance in resolving significant conflicts or issues that arise within the organization. A fair and impartial approach shall be taken in addressing conflicts, ensuring that all parties involved are given an equal opportunity to express their concerns and find amicable solutions.

Section 8.9.3 — In the case of a conflict between CEATSG and the CEAT Program Council, the CEATSG may compromise with their conflict resolution procedures to come to an amicable agreement in the presence of each organization's respective Executive Board and Advisor.

Section 8.9.4 — Major offenses that failed to be resolved internally between the organization and external organizations must be escalated to the University Student Government High Court, Student Development and Activities Office, the Students Welfare and Formation Office, and the Office of Student Services.

Section 8.9.5 — Disclosing the specifics of conflicts or disagreements between CEATSG and CEATPC is prohibited from being posted online or in any physical publications until fully resolved. The CEATSG may make a public announcement regarding the status of the conflict resolution process only after the finalization of the resolution to provide awareness to the public. However, the CEATSG or CEATPC may announce that their respective organization shall take action toward conflict resolution. Violation of this rule will result in a sanction, as outlined in Section 10.2.1.3. Terms stated are upheld before and during conflict resolution finalization.

Section 8.9.6 — Results of conflict resolutions must be submitted and documented by both relevant parties and their Advisors. To promote the wellness and safety of the involved parties, consultation with the Student Wellness Center shall be taken when necessary.

Section 8.10.1 — Officers shall continuously seek opportunities for personal and professional growth to enhance their leadership skills and effectiveness. CEATSG may provide training and development programs to support this objective.

Section 8.10.2 — Officers are responsible for the timely completion of their assignments. Progress reports from the Directorate Board shall be directed to the Governor, and reports from the Legislative Council shall be directed to the Vice Governor.

Section 8.11.1 — Officers who become aware of any misconduct, violations, or potential breaches of the house rules shall follow the prescribed process of reporting such incidents, which includes providing proper documents and/or evidence to substantiate their claims. The reported misconduct shall be promptly submitted to the College Legislative Council, the Executive Board, and the Solicitor General as stated in Section 5, Article XI of the University Student Government Constitution for thorough investigation and resolution.

Section 8.11.2 — Whistleblowers, who bravely come forward with information, shall be protected from any form of retaliation to ensure their safety and encourage a culture of transparency and accountability within CEATSG. As cited in the CEATSG By-laws Section 8.9 Conflict Resolution.

Section 8.11.3 — The confidentiality of whistleblowers shall be strictly maintained, and their identities shall not be disclosed without their explicit consent. This is to encourage open reporting and ensure a safe environment for those who come forward with information.

Section 8.11.4 — In cases where the whistleblower is a CEATSG Officer, Program Council Officer, or holds any position connected to the CEATSG, their identity shall remain strictly confidential. They shall be granted the same protections, rights, and fair treatment as any other whistleblower.

Section 8.12.1 — Proposed amendments to the house rules shall be brought forth through the College Legislative Council and follow the procedures outlined in Article XVI of the CEATSG By-laws. All CEATSG Officers (Executive Board, Directorate Board, College Legislative Council) can present the proposed amendments to the College Legislative Council for discussion and voting.

Section 8.12.2 — Approved amendments shall be documented, disseminated, and observed by all Officers for compliance. Regular orientation sessions may be conducted to ensure awareness and understanding of the updated house rules.

Section 9.1.6.2 Project Leadership LOA — Officers serving as Project Head or Co-Project Head of ongoing events may file LOA only upon full compliance with the required transition measures. Approval shall remain subject to the discretion of the Governor, based on the determination that the leave will not significantly disrupt the progress, coordination, and execution of the event.

Section 9.1.6.3 Seven-Day Restriction and Exceptions — Project Heads and Co-Project Heads shall not be allowed to file or be granted LOA within seven (7) days prior to the scheduled date of their event. However, in cases of urgent or unforeseen circumstances, the Governor may approve or deny the LOA, subject to strict evaluation of necessity, operational impact, and sufficiency of transition measures already in place.

Section 9.1.7 — An officer is allowed to have a non-transferable LOA per semester with a total allotment of 15 days only.

Section 9.1.8 — Requests for LOA extension must be submitted directly to the Governor and Vice Governor. The extension shall be subject to review and approval by the Governor and Vice Governor. The officer must submit a formal excuse letter at least two (2) days prior to the requested extension date. All approved extension days shall be deducted from the total allowable LOA limit of fifteen (15) days.

Section 9.1.9 — Exceeding LOA without due process will result in disciplinary actions as cited in Article X of the CEAT Bylaws.

Section 9.1.10 — The LOA request must have the following:

• A detailed explanation of the reason for the leave.
• The expected duration of the leave.
• Any pertinent supporting documentation.

Section 9.2.1 — The Governor and/or Vice Governor shall review and assess each LOA request on a case-by-case basis to determine whether the leave is granted or denied prior to being authorized by the Advisor.

Section 9.2.2 — All LOA requests shall be reviewed and assessed by the Governor and Vice Governor, who shall have the authority to approve or disapprove said request.

Section 9.2.3 — For special instances when an officer is needed to file a LOA limiting from the total allotment of 15 days per semester as cited in the CEATSG Bylaws Article 9 Section 9.1.7, careful consideration will be given to the officer/filer to be determined by the Governor, as long as the duration of the total number of Leave of Absence shall not exceed one (1) month or 30 days.

Section 9.2.4 — Members are expected to resume active participation in the organization immediately upon the expiration of their approved LOA unless an extension is granted.

Section 9.3.1 — Members of CEATSG granted a LOA shall retain their position during the leave period.

Section 9.3.2 — Upon the conclusion of the approved LOA, Officers shall notify the Governor and Vice Governor of their intention to resume active participation, two (2) days before the LOA ends.

Section 9.3.3 — The organization shall facilitate the smooth reintegration of returning Officers into their former roles or provide new assignments as appropriate.

Section 9.4.1 — In exceptional circumstances, the Governor or Vice Governor may revoke an approved LOA and require the immediate return of the member to active participation if deemed necessary for the organization's best interests. This decision shall be made through careful consideration of the situation, ensuring that the organization's goals and stability are maintained while considering the member's individual circumstances.

Section 9.4.2 — Revocation shall be communicated to the member in writing, stating the reasons for the decision.

Section 10.2.2 Major Offenses — The following are considered major offenses:

• Illegal or Unethical Activities — Posting or making statements that encourage or depict illegal and harmful activities, such as drug abuse, violence, self-harm, or other unethical behaviors.
• False Information or Misinformation — Sharing misleading or false information that could potentially deceive or harm others, whether it is about health, politics, or any other subject, shall be avoided.
• Confidential or Sensitive Information — Sharing or using confidential, proprietary, or personal information without permission that breaches privacy and trust.
• Inappropriate or Explicit Content — Posting, sharing, or stating sexually explicit, graphic, or inappropriate content that could be offensive or unsuitable for certain audiences shall be avoided, especially in public forums.
• Plagiarized or Copyrighted Material — Sharing content without proper attribution or permission, violating copyrights, or claiming someone else's work.
• Hate Speech and Discriminatory Content — Content that promotes discrimination, hate speech, or violence against individuals or groups based on race, ethnicity, religion, gender, sexual orientation, disability, or other protected groups.
• Sensitive or Triggering Content — Posting content that could trigger negative emotional responses in others, such as, but not limited to violent or distressing images without appropriate warning, shall be avoided.
• Spam or Scam Content — Sharing misleading advertisements, fraudulent schemes, or spam content that could deceive or manipulate users.
• Disruptive Behavior — Minor disturbance during meetings or events such as excessive talking, noisy or loud behavior, arguing or disagreements, ignoring instructions, or public displays of disrespect.
• Non-compliance with University Policies and By-laws — Failure to follow the set policies of the Universities such as the Student Handbook, CEATSG By-Laws, and Constitution. Any grievous offenses labeled by the University Policies shall be addressed accordingly through the discretion of the Executive Board and the College Legislative Council.
• Misuse of Funds — Unauthorized or improper use of allocated funds or resources that is intentional, repeated, or causes significant impact on the organization, regardless of the amount involved.
• Abuse of Power or Position — Using one's position within the student government for personal gain, manipulation, or to exploit others inside or outside the organization.
• Harassment or Discrimination — Engaging in persistent harassment, discrimination, or bullying behavior towards individuals within or outside the student government based on protected characteristics such as race, gender, sexual orientation, or religion.
• Cyberbullying or Harassment — Engaging in online bullying, harassment, or targeting individuals or groups with hurtful or offensive comments that can have serious emotional and psychological consequences.
• Defamatory or Libelous Content — Making false claims or statements that could damage someone's reputation or lead to legal repercussions.

Section 10.3.1 Minor Offenses

• I. Verbal Warning — Formal verbal communication indicating the violation and its implications.
• II. Written Warning — A documented notice highlighting the violation and the need for compliance.
• III. Temporary Removal — Removal from specific duties or roles for a defined period, aimed at encouraging reflection and improvement upon the agreement of the College Legislative Council and the Executive Board.
  • (Alternative Sanction) Required Participation — Mandated involvement in organization improvement activities to address the violation and enhance commitment.
• IV. Probation Period — Officers who commit violations may be placed on probation, during which their participation and behavior within CEATSG will be closely monitored. The duration of the probation period will be determined by the College Legislative Council. The following will be requested during the period:
  • Reporting and Accountability — Officers in violation may be subject to heightened reporting requirements, which can include additional documentation of their activities and involvement in CEATSG during a specified period. These requirements aim to ensure transparency and accountability.
  • Impact Statement — As part of their sanctions, Officers may be required to prepare a comprehensive impact statement outlining the potential consequences of their actions on the organization, fellow Officers, and stakeholders. This statement serves to enhance their understanding of the implications of their conduct.

Section 10.3.2 Major Offenses

• I. Temporary Suspension — Temporary suspension from participating in CEATSG activities, during which the officer must reflect on their actions and commit to corrective measures facilitated by the College Legislative Council and the Governor and Vice Governor, in recognition of the University Student Government Solicitor General and High Court. The following may be imposed to the officer:
  • Mandatory Community Service — Participation in community service activities to restore the officer's connection to the CEAT community: assistance in CEATSG programs and events (e.g., seminars, outreach programs, academic assistance activities); participation in environmental initiatives (e.g., clean-up drives, tree planting, waste management campaigns); support in CEATSG administrative or operational tasks (e.g., documentation, logistics, manpower assistance); voluntary service in student support initiatives (e.g., tutoring, peer mentoring, academic assistance).
  • Loss of Organizational Privileges — Officers involved in major offenses may temporarily lose specific organizational privileges, such as the ability to represent CEATSG at external events.
  • Removal of Access to Logistics — In cases of major offenses, Officers may lose access to all online and onsite logistics related to CEATSG activities and events during the period of suspension, including access to materials, equipment, and event planning resources.
  • Restricted Access to Committees — Officers involved in major offenses may have their access to CEATSG committees restricted during the period of suspension to prevent them from participating in committee decision-making or activities.
  • Leadership Guidance — Officers involved in major offenses shall seek guidance from the Governor and/or Vice Governor to support their personal and leadership development during the suspension period.
• II. Permanent Removal — Permanent removal from specific roles or responsibilities due to significant violations or repeated misconduct. The removal shall be processed by the College Legislative Council and the Executive Board, in recognition of the High Court. The officer in question shall also pass a written apology addressing their violation and taking accountability.
• III. Restitution — In cases of financial or material misconduct, Officers found in violation may be required to make financial restitution to compensate for any losses or damage caused to the organization or its resources.

Section 10.3.3 Multiple Offenses

• I. Extended Suspension — Prolonged suspension in cases of repeated offenses, during which the officer must undergo additional training and reflection.
• II. Review of Continued Involvement — Evaluation of the officer's continued participation in CEATSG based on their history of violations. The officer may be eligible for termination after committing three (3) minor offenses, or two (2) major offenses.
• III. Consideration and Termination — Deliberation on whether the officer's actions warrant termination from CEATSG. Removal from Position: in cases of repeated or serious violations, the officer may be removed from their position upon the approval of the Council, in accordance with existing rules and procedures of CEATSG.
• IV. Restricted Access — In cases of ongoing serious violations, Officers may be restricted from attending certain CEATSG meetings or events to minimize disruption or harm to the organization.

Section 10.4.1 Hearing Process — The hearing process begins once a formal complaint has been filed after which the College Legislative Council (CLC) will determine if disciplinary action is warranted.

• The College Legislative Council (CLC) shall conduct a fair and impartial hearing within one (1) week from the official filing of the complaint to the affected officer.
• The officer in question shall have the right to be informed immediately after the filing of the charges against them, to respond accordingly, and to present evidence or witnesses in their defense.
• The officer in question shall submit a detailed written report, including all relevant supporting evidence, to the CLC at least three (3) calendar days prior to the hearing. Failure to comply without valid reason may result in the forfeiture of the officer's opportunity to present such documents during the hearing.
• A request to reschedule the hearing may only be made once and shall be subject to the approval of the CLC. Such a request must be supported by valid and justifiable reasons, and any approved rescheduling shall not exceed seven (7) additional calendar days from the original schedule. No further extensions shall be entertained.
• The hearing shall proceed as follows: (a) opening statement by the CLC to present the purpose and procedure of the hearing; (b) presentation of the complaint and supporting evidence by the complainant; (c) response and defense by the officer in question, including presentation of their evidence and/or witnesses; (d) clarificatory questions by CLC members to either party if needed; (e) deliberation and issuance of decision.
• After all statements and evidence have been presented, the CLC shall enter a closed-door deliberation to assess the case objectively and determine whether a violation occurred and what appropriate disciplinary action, if any, shall be taken.
• The final decision of the CLC shall be communicated in writing to both the complainant and the officer within three (3) calendar days after the hearing. The decision shall include the ruling, the reasoning behind it, and the corresponding disciplinary action (if applicable).

Section 10.4.2 Appeal Process — Should the officer in question request an appeal, the following shall constitute the prescribed process for addressing the violation and appeal, subject to thorough review by the College Legislative Council.

• Officers subjected to disciplinary actions have the right to appeal the decision through a formal process.
• The officer must submit a formal letter of appeal within three (3) calendar days after receiving the CLC's decision. The appeal must state clear grounds for the contest and may include new supporting documents not previously presented.
• The appeal process shall involve a review by the quorum of the CLC to ensure fairness and objectivity.
• The CLC may have the option to do a second hearing limited only to the new evidence/matters presented if necessary.
• Upon thorough review and deliberation, the CLC shall render a final verdict on the appeal. This shall be issued in writing and shall include the final ruling and a justification. The decision shall be binding and enforceable.
• The decision of the appeal committee shall be final and binding.

Section 10.5.1 — All sanctions and disciplinary actions taken against Officers shall be thoroughly documented by the CLCS to be submitted and maintained by the Executive Board.

Section 10.5.2 — Documentation shall include details of the violation including necessary evidence, the corresponding sanctions, any steps taken for resolution, and outcomes of appeals if applicable.

Section 10.5.3 — Confidentiality of these records shall be maintained, with access limited to the relevant members of the Executive Board and College Legislative Council.

Section 10.6.1 — Sanctions and disciplinary actions for Minor or Major offenses can be implemented if an officer is found guilty of not following the guidelines outlined in Article VI House Rules.

Section 10.6.2 — The severity of the sanction shall take into account the specific violation and its impact on the CEATSG community and its objectives.

Section 10.7.1 — The College Legislative Council and the Governor and Vice Governor shall collaborate in implementing and overseeing the disciplinary process, ensuring transparency and due process for all Officers.

Section 10.7.2 — The College Legislative Council shall ensure that any termination or expulsion decision follows the due process outlined in this Article, upholding fairness and justice within the organization.

Section 11.1.6 — Each Evaluation Metric is measured on a numerical scale from 1-10 in which the average becomes the determinant of the performance. Each officer must attain a minimum average of six (6) to satisfy their retention policy.

Section 11.1.7 — A Post-Performance Evaluation shall be conducted through a mandatory private briefing. This shall be presided over by the assigned evaluation administrator: the Governor for the Directorate Board and the Vice Governor for the College Legislative Council. The session shall serve as an avenue to discuss each officer's individual performance, provide feedback, and recommend areas for improvement.

Section 11.2.1 — The Student Government Officers must perform an anonymous peer review amongst themselves at the end of each semester, concurrent with the Performance Evaluation. The review is to determine each member's contribution to the work environment and relations between Officers.

Section 11.2.2 — The Peer Review shall follow the same numerical scale and retention policy as the Performance Evaluation to judge the following criteria:

• Communications — Evaluate how effectively the Officers communicate with each other.
• Collaboration & Cooperation — Assess how well the officer works with others in terms of support, receptiveness, and collaboration towards a common goal.
• Responsibility & Accountability — Determines the officer's capability to fulfill their tasks and takes accountability for their actions and contributions to the organization.
• Contribution & Participation — Evaluate the level and quality of contribution made by the officer towards the organization. It assesses whether they actively engage in tasks, discussions, and decision-making processes.
• Leadership & Followership — Assess the leadership qualities displayed within the organization. It also evaluates how well the officer leads and follows, demonstrating adaptability in different roles.
• Adaptability & Flexibility — Review how the officer adapts to changes, new information, or unforeseen circumstances. This is to determine flexibility and the officer's openness to alternative courses of action.

Section 11.2.3 — The Peer Review shall also be spearheaded every end of semester by the Governor and the Vice Governor, while the Director of Academics shall be responsible for administering, collecting, and consolidating all responses.

Section 11.2.4 — The Peer Review shall be facilitated through an online submission to guarantee the anonymity of the Officers and their opinions.

Section 11.2.5 — The Executive Board shall brief the Officers of the resulting Peer Review through a confidential meeting to explain the result and provide positive criticism for the improvement of their performance.

Section 11.3.1 — Failure to comply with the retention policy of the Officer Performance Grading System, the Governor, Vice Governor, and College Legislative Council Chair shall reference Article X to determine the appropriate disciplinary action.

Section 11.3.2 — Failure to maintain the retention policy for three (3) consecutive evaluations shall forfeit their Scholarship provided by the CEAT Student Government.

Section 12.2.2 Roles & Responsibilities

• As a Student Leader, an officer must balance their educational pursuit and their participation in forms of leadership. Therefore, the student must maintain a 1.50 Grade Point Average (GPA) with no more than a total of six (6) units failing grades.
• As a service to their community, they must accumulate at least 150 rendered hours for the Executive Board and 120 hours for the Legislative Board of service in a semester and must maintain their average Peer Performance Review and Performance Evaluation of six (6) as stated in Article XI of the CEATSG By-laws.
• With the exception of the Office of the Creatives, the Directorate Board shall serve as a project head or co-project head of at least one (1) event or project per semester.
• For the Legislative Council, shall author at least one (1) ordinance and three (3) resolutions in a semester.

Section 12.4.1 Academic Performance & Compliance — The scholarship will be withdrawn from an officer during the semester if they:

• Commit one (1) Major Offense during their term.
• Fail to attend three consecutive general meetings without filing a LOA.
• Officially resign from their position during the current semester.
• Are terminated from their position by the College Legislative Council and the Executive Board with the acknowledgment of the Solicitor General of the University Student Government.
• Are terminated from their position by the High Court of the University Student Government.

Section 12.4.2 Officer Performance and Commitment — The scholarship will not be granted to an officer in the next semester if they:

• Fail to meet the qualification and eligibility stated in Section 12.2.1 of the CEATSG By-laws.
• Fail to execute their given roles and responsibilities as those mentioned in Section 12.2.2 of the CEATSG By-laws.

Section 13.3.3 — Financial Reports, Final Expenses Reports, Liquidation Reports, and Crowdfunding Financial Reports must be submitted and filed within fifteen (15) working days after the execution of the event.

Section 13.3.4 — Section 7 Article IX provides that the "Auditor General shall examine, audit, and settle all accounts pertaining to the revenues and receipts from whatever source, including trust funds derived from approved fundraisers and income-generating projects, events, or activities". In accordance with the constitution, the Director of Audit must submit a semestral Audit Report to the Auditor General for examination.

Section 13.3.5 — The Director of Audit and the Director of Treasury must render a monthly report to the Governor and Vice Governor relating to the inventory of the Student Government during the specified period. The inventory list must include all of the Student Government's respective materials and equipment.

Section 13.3.6 — Compilation of the College Program Council Inventory Report shall be supervised by the Director of Audit on the first working Monday of every month to determine the effective control and supervision of materials and equipment of the college organization.

Section 14.2.4 — Only one (1) transferral may be allowed per term of service, unless otherwise deemed necessary by the Executive Board and CLC.

Section 14.3.1 — In the event that the Governor becomes permanently unable to fulfill their duties whether due to resignation, prolonged absence exceeding thirty (30) calendar days, incapacitation, or other valid reasons, a Succession Protocol shall be enacted.

Section 14.3.2 — The Vice Governor shall immediately assume the role of Acting Governor with full responsibilities and authority inherent to the position. This temporary assumption shall remain until: (a) the return of the Governor, as approved by the Executive Board and the College Legislative Council; or (b) the appointment or election of a new Governor, if the position is declared officially vacant.

Section 14.3.3 — The College Legislative Council shall convene within five (5) calendar days from the declaration of unavailability to assess the situation and determine the formal vacancy or continuation of the Acting Governor's term.

Section 14.3.4 — In the event that the Vice Governor is also unavailable, the Chief of Staff shall assume administrative leadership solely for the purpose of calling an emergency session with the College Legislative Council to determine succession.

Section 14.3.5 — Any officer acting as Governor may not enact structural reorganizations, financial reallocations, or policy overhauls unless confirmed by the College Legislative Council during their temporary leadership.

Section 14.3.6 — If the position of Governor is permanently vacated, the College Legislative Council shall initiate an internal nomination and confirmation process in accordance with the CEATSG Bylaws and appointment procedures.

Endorsed by

Dr. Ma. Estrella Natalie B. Pineda

Dean, CEAT